How Bojae's Accelerates Cash Flow and Streamlines Operations
Bojae's Wine Bar & Bistro
A neighborhood wine bar where nearly every sale is on a card was waiting four days for its money. With the right POS and payments setup, funds now land three days faster, tip payouts run automatically, and the owner spends her energy on food and wine instead of chasing cash flow. This one is personal for us, too.
Left With a 1-800 Number
Bojae's Wine Bar & Bistro is a neighborhood spot in Edina, Minnesota, built around a simple idea from owner Lyndsey Jacques: life is too short not to drink well. Great wine, a thoughtful menu, and a room people come back to.
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But Bojae's was Lyndsey's first restaurant, and she opened it with essentially no industry experience. The person who should have been in her corner was not. A rep sold her a basic POS system on a lease, then disappeared. No training, no follow-up, no help when things broke. She was left with a 1-800 number to troubleshoot her own issues, and figure out the system herself all while trying to open and run a restaurant.
The money side was just as hard:
- Four-day waits for her own money: With 99% of sales paid by card, almost every dollar Bojae's earned sat in processing limbo for days.
- Bills that don't wait: Vendor payments were on autopay, but the deposits to cover them were not on the same schedule. That mismatch is where cash flow stress lives.
- Tips by hand: While electronic funds cleared, staff tips had to be paid out with physical checks. Extra work for Lyndsey, extra waiting for the team.
Money That Moves as Fast as the Restaurant
Bojae's moved off the leased system and onto SpotOn, with a setup built around one priority: get the money moving as fast as the restaurant does, with real support behind it instead of a 1-800 number.
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The new setup included:
- SpotOn Rapid Fund, so card sales land in the bank the next morning instead of four days later
- Automatic tip payouts, replacing hand-written checks entirely
- Labor management and scheduling in the same system that runs the floor
- Reporting Lyndsey actually uses, with the detail to balance the business between food and wine
What Changed
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- Funds 3 days faster: money in the bank the morning after service, not half a week later
- 100% automatic tip payouts: no more physical checks while deposits clear
- Cash flow that matches the bills: autopay vendor payments and deposits finally on the same clock
- One system for the floor and the back office: scheduling, labor, and reporting in the place the sales already happen
- A partner instead of a 1-800 number: someone who knows her restaurant, picks up the phone, and stays involved
A Family Story
Full disclosure: this one is not just another client win. Bojae's is owned by my future mother-in-law. Which means the stakes at this restaurant are as personal as they get, and it also means I have seen up close what happens when a first-time owner gets sold a system on a lease and then abandoned. When almost every sale is on a card, the difference between waiting four days for your money and having it in the bank the next morning is not a technical detail. It is whether the owner sleeps at night.
That is the standard we hold for every restaurant we work with: set it up like it's family.
Stuck with a system your rep sold you and walked away from? Let's talk.